Q: I only need to outsource one or two aspects of my conference, not the entire scope of the conference. Can NTP still help me?
A: Yes, NTP can handle one or all of your conference needs.
Q: What is the benefit of outsourcing vs. in-house event management?
A: Answered simply: Profits. Outsourcing your event allows the event management company to focus on profits and your bottom line. The management company has the ability and flexibility to make fast decisions, staff up and down quickly, typically has a commission-based sales force and knows the intricacies of the trade show/event industry. The vast majority of Tradeshow Week’s “50 fastest growing shows” are managed by for-profit companies.
Q: What are the top factors when companies are selecting a show management company?
A: Reputation is the number one factor in selecting a show management company, closely followed by referrals/recommendations, previous experience/performance, rates, services offered, industry experience and personal relationships.
Q: How do I get started with outsourcing my event?
A: It’s simple! First develop a request for proposal (RFP), send it out to various companies, then await their responses and additional questions. Include as much information as you can, specifically details about the size, location and attendee/exhibitor demographics. We’ve made it easy for you to submit an RFP to NTP. Simply click here.
Q: What are the ways that compensation can be structured when it’s outsourced?
A: Compensation can be structured in a number of ways:
- Fixed Fee
- Flat Commission
- Flat Commission + Fixed Fee
- Tiered Commission
- Tiered Commission + Fixed Fee
- Labor Hours Fee
- Percent of Profit
- Percent of Net
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